2023 Annual Meeting
ZOOM webinar link is: https://us02web.zoom.us/webinar/register/WN_jaJEhb9QRHGOKFK7b7EsQw
TO ALL MEMBERS:
On Sunday, October 22nd, 2023, at 1:00 pm, at the Westin Cape Coral Resort at Marina Village, 5951 Silver King Blvd, Cape Coral, FL 33914, the Annual Meeting of the Association will be held for the purpose of electing Directors, and such other business as may lawfully be conducted. Remote owners may participate via the ZOOM webinar identified on the Owners’ Meeting Agenda.
Fifteen percent (15%) of all Association members (a “quorum”) must be present, in person or by proxy, at the meeting, for the business to be conducted, including election of Directors. It is therefore VERY IMPORTANT that you either attend or provide a proxy.
POSTING: This notice has also been posted on the condominium property website and at the property at the place designated by rule for the posting of such notices in accordance with the by-law and statutory requirements.
ANNUAL MEETING AGENDA
- Call to order/roll call
- PROOF OF NOTICE OF MEETING
- APPROVAL OF MINUTES – October 24, 2022
- RESULTS OF 2024 BUDGET VOTE
- BOARD MEMBER COMMENTS
- APPOINTMENT OF CHAIRPERSON OF INSPECTOR OF ELECTIONS
- ELECTION RESULTS
- OWNER COMMENTS
- ADJOURNMENT
An Organizational Board Meeting will follow the Annual Owners Meeting.
Please be sure to attend the Annual Meeting or send in your proxy. Your proxy allows you to vote candidates as you desire or designates whomever you choose to vote your proxy. Your physical attendance, if you send your proxy in a timely manner, is not required.
Thank you for your assistance in conducting the business of your association.
Caribbean Beach Club Association, Inc.
Dated: September 22nd, 2023
By: The Board of Directors
Gus Vargo, Secretary
_____________________________________________________________________________________________________________________
Thank you to everyone who was able to attend our Board meeting on August 13th. You are able to access the recording by clicking the link below. To facilitate your management of the recording please note a few items.
- Questions were answered, for the most part, in real time so if you look at the Q&A document and you see that it was answered “live” – that answer is in the recording.
- We have tried to give some sense of the topics in case you do not want to listen to all details:
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- 00:00:39 Call to Order, Roll Call and Meeting Kickoff
- 00:06:12 Operating Financial results through June
- 00:21:29 Discussion re: Foreclosure handling
- 00:32:15 Project Updates for property excluding South Building
- 01:07:12 South Building updates and discussion
- 01:50:00 Updates and discussion regarding TJ’s contract with Caribbean Beach Club
- 02:01:00 2024 Budget Discussion
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Passcode: TgN%&5$w
Also posted here is the Q&A and a link to the approved budget. You will find the approved minutes from the April meeting under the Board meeting minutes at the bottom of the page. If we are able to obtain bids for the South Building project for voting prior to the October meeting, we will post the notice on this page two weeks before the meeting.
The board of directors holds several meetings each year, as specified in the bylaws. Owners are invited to these meetings, which are generally held in the recreation room at the resort, but recently have also been held virtually using Zoom. An opportunity for owners to speak is provided at each meeting. Minutes from each meeting are compiled and approved, and eventually made available to owners to inspect while at the resort and online. Copies can be requested from the resort office and are also usually available on one of the owner-run web sites for owners.
At the board meeting of October 23, 2022, meetings were scheduled for the rest of 2022 and for 2023 as listed below. Times should be confirmed closer to the meeting dates. Given the damage from hurricane Ian it is likely that additional meetings will be scheduled as the year progresses.
Monday November 7, 2022 – 6:30 PM Zoom
Sunday December 11, 2022 – 11 AM on site (resort unavailable)
Thursday January 26, 2023 – 6:00 PM Zoom Executive Session
Sunday February 26, 2023 – at the resort Executive Session
Sunday April 23, 2023 – ZOOM – requires registration as we are limited to 500 participants. Registration will be sent to all owners via email and posted here by 4/15/2023.
Meeting will be held in May or June and notice will be provided 14 days in advance.
Sunday August 13, 2023 – ZOOM, pre-registration required similar to April meeting with Canadian owners able to access the webinar.
Sunday October 22, 2023 – at the resort – regular, annual, and organizational meetings
Note that for certain circumstances the bylaws direct the board to meet in confidential Executive Session, where no one but elected board members, the association’s legal counsel and property management officials can be present. No minutes are either kept or published for these meetings.